Thank You Note Sample Format

Your Address
Date
Mr./Ms. Name of Interviewer
Title
Company Name
Address
Dear Mr./Ms. Name of Interviewer:
1st Paragraph: Thank the interviewer for his/her time (for the interview, for the opportunity to discuss the position, etc.) and consideration. You may also express how much you enjoyed the meeting and learning more about the position (use the title of the position) at his/her firm. Mention the date of the contact.
2nd Paragraph: Personalize it! Mention something that you learned that enhanced your interest in the position or a skill or experience that you were not able to discuss during your contact, OR address a particular topic of interest (to your interviewer or to you) that arose during the conversation, especially where that topic reflects favorable on your job-related skills (for example, you talked for 15 minutes about the mountaineering trip you led last summer or your research on the health care industry); OR address an interviewer’s specific concern in greater detail than was possible during the actual interview (for example, the interviewer seemed concerned that you did not have the quantitative skills necessary for the job). Be enthusiastic and sincere with your comments. The notes you jotted down after your interview will help you formulate comments for this second paragraph.
3rd Paragraph: Thank the employer once again for his/her interest in you as a candidate. You may also write something to the effect of “I look forward to learning of your decision” or “I am excited about gaining more knowledge in the field of advertising” or “The position at your firm sounds like an exciting opportunity.” Tell the employer that you look forward to hearing from them.
Sincerely,
Your Name Typed
(Don’t forget to sign your name before mailing the letter and keep a copy for your records!)