Endings

Grammar Pattern
ENDINGS THAT ENCOURAGE FURTHER COMMUNICATION
There are many encouraging endings you can use. These are the examples:
I look forward to hearing from you in the near future...
I look forward to our further discussion...
I look forward to another meeting...
I look forward to receiving your quote...
I look forward to seeing you soon...
If you have any problem/questions please contact me...
if you need further information, please let me know...
Let me know if I can be of further assistance...
I hope to hear from you soon...
I hope/trust this is satisfactory...
I hope that you have all the information necessary...
I hope that you feel it has been worthwhile...
I trust that the above meets with your approval...
I trust that you have all the specifications you need...
Please call me if you need any further assistance...
Please confirm by return...
Please fax your requirements as soon as possible...
Would you please confirm receipt of...
Would you please contact my office to make another appointment...
Thank you in anticipation of...
ENDINGS THAT DEMAND ACTION
If you send a complaint letter or disapproval and you wish to emphasize the seriousness
of your purpose, you need to end with a firm admonition. These are the examples:
I trust that this matter will be dealt as soon as possible...
I trust that this will not arise again...
I trust that this is the last we shall hear of the matter...
I trust/hope that you will rectify the mistakes at once...
Please confirm that you have solved all the outstanding problems...
Please contact me as soon as possible...
Please do not let this matter arise again...
Please amend your files accordingly...
Please confirm receipt of this letter...
Please don not writes to ma again...
I hope this is an end of the matter...
I hope you will make my suggestions on board without delay...
I hope there will be no further occurrence of this error...
I hope you will resolve the matter immediately....
I expect a full report as soon as possible....
I expect no further occurence of this matter...
ENDING THAT SUGGEST FURTHER ACTION
Use this type of ending when you hope for a response, but are not demanding or
asking for one. It is appropriate for sales letters and first contact letters. Some
examples are given below:
If you are interested in further information, please call….
If I can be of any further assistance ,please…
If you would like a demonstration please..
If you would like to know more, please…
If you would like to place an order please…
I hope that we could be of further assistance…
I hope that you will decide to take the matter further…
I hope you will consider another meeting…
I hope that we have helped you in this matter…
Please give the matter some thought…
Please consider my proposal…
Please bear us in mind should you require…
Please keep our details on file for future reference…
Please keep us in mind should you wish to…
Do not hesitate to contact us should you…
Do not hesitate to contact us for further information…
Do not hesitate to give us a call if you…
Do not hesitate to take up reference…
Endings that are simply polite
A polite ending is a general way of ending a letter on a gracious note. It is merely a thank you and in general does not imply that there should be response: for example:
Thank you for your co-operation….
Thank you for your interest ….
Thank you for your help…
Thank you for your assistance….
Thank you for your assistance…
The following polite endings to suggest that you are expecting a response:
Thank you in advance…
Thanking you in anticipation of your assistance( or help, response)
SIGNING OFF YOUR LETTER
If you started… Sign off with… Style…
Dear Sir or Madam Yours faithfully formal
Dear Mr./ Mrs./ Ms Jones Yours sincerely less formal
Dear Arthur Yours truly even less formal
Dear Mary Regards informal, to someone
you know personally
Dear Andy With kind regards* informal, to someone you know and like
Dearest Emily With best wishes***
*This could also be ‘Kind regards’, ‘Warmest regards’ or ‘best regards’.
**This could also be ‘Best wishes’.